CAREERS

Job Type: Temporary - contract

Pay Range: starting $24.00 per hour

Location: 17304 - 105 Avenue Edmonton, Alberta

Reports To: YTCCS Executive Director

Job Summary

The YTCCS Executive Assistant is a new role that works closely with the Executive Director to serve as a link between upper management, staff and stakeholders. This role will be comfortable working in a fast-paced environment, keeping the Executive Director aware of priority issues, maintaining YTCCS as an organized and co-ordinated workplace, and leading the office team in ways that keep them engaged and effective in their roles. As with all staff, the Executive Assistant helps to create a physically and psychologically healthy work environment, ensuring high levels of communication and safety. Overall, the Executive Assistant supports YTCCS’ objective to carry out productive and efficient operations that support sustainable growth within the organization and good relations with external groups.

Summary of Duties

Duties include but are not limited to:

Understand, support, promote, and adhere to the organization’s vision, mission, and values.
Establish and maintain respectful, collaborative working relationships with employees and stakeholders
Help coordinate the Executive Director’s calendar and schedule.
Keep the Executive Director informed of discussions and outcomes from meetings they cannot attend.
Co-ordinate Board meetings, travel, agendas, and take minutes.
Complete corporate registry documentation.
Prioritize tasks effectively and respond to changing needs and priorities.
Monitor and coordinate the flow of information from internal and external stakeholders.
Prepare, review, edit, and proofread documents, correspondence, and reports.
Assist with preparation of financial documents, records or both
Other related duties, as required

Qualifications

Minimum requirements for this role are a high school diploma and related work experience in a legal environment or with an Indigenous-serving organization.
Previous experience working with senor leaders is an asset

*Equivalent combination of education and related experience will be considered

Valid driver’s license and own vehicle
Ability to work evenings and weekends, as required
Suitable Security Screening (Criminal Record Check and Intervention Record Check)
Additional pre-employment screening may be required

Knowledge, Abilities, and Skills

Ability to work with diverse population of youth, families, staff and Elders.
Ability to work with minimal supervision
Strong knowledge of Cree, Nakota Sioux, and Salteaux traditions and culture
Ability to communicate both in written form and verbally
Proven team player
Knowledge of the justice system, such as court processes and documents
Demonstrated flexibility to meet job requirements while maintaining healthy personal boundaries
Excellent time management and organizational skills
Strong IT Skills including ability to utilize computer software and programs such as Microsoft Office, Canva, Adobe, etc.
High-energy, positive, warm, and patient personality. Possess imagination and creativity.
Able to effectively handle sensitive and confidential information

Please forward cover letter, resume, and three references to:

Joy Sandy, YTC Human Resources Manager

Email: joy.sandy@ytcadmin.ca

Subject Line: YTCCS Executive Assistant

Competition Closes July 17, 2025 at 4:30 p.m.

We thank all applicants for their interest. Only individuals selected for interviews will be contacted. All resumes must be received by July 17, 2025 no later than 4:30 p.m